Part 3 Test Questions

PART 3 – RECORD STORAGE, RETRIEVAL,CONVERSION AND FACILITIES

Part 3 pertains to record storage, retrieval, conversion and facilities. The Annotated Outline provides detailed information about the content of Part 3

Sample questions:

 

  1. The practice of organizing information by identifying related records and placing them in close proximity to one another is:
      1. retrieval.
      2. stamping.
      3. filing.
      4. OCR.
      5. archiving.

 

  1. _____filing would place all information about planets, stars, asteroids, and comets together.
      1. Dictionary
      2. Encyclopedic
      3. Rational
      4. Database
      5. Hierarchical

 

  1. Storing records on microfilm versus a hard drive ensures records can be viewed:
      1. several weeks from now.
      2. decades into the future.
      3. without a machine.
      4. hundreds of years into the future.
      5. permanently.

 

  1. _____ hard drives do not have any moving mechanical parts.
      1. Magnetic
      2. Static
      3. Solid State
      4. Mechanical
      5. Platinum

 

  1. _____ data is information stored within databases.
      1. Word processing
      2. Accounting
      3. Human Resource
      4. Unstructured
      5. Structured

 

  1. _____ fields correspond to the indexing parameters identified for a particular application in document indexing.
      1. Non-key
      2. Key
      3. Search
      4. Boolean
      5. Record

 

  1. A search representing the sounds of speech with a set of distinct symbols is known as a _____ search.
      1. alpha
      2. beta
      3. boolean
      4. terminal
      5. phonetic

 

  1. When recorded information must be available to more than one person, a(an) _____ filing location is usually preferable.
      1. centralized
      2. decentralized
      3. offsite
      4. cloud
      5. alphabetical

 

  1. In an electronic-based filing system, the index is usually a:
      1. barcode.
      2. field.
      3. zip tie.
      4. out guide.
      5. sticker.

 

  1. Which is typically not done as part of the document review during ediscovery.
      1. tagging
      2. searching
      3. validating
      4. redacting
      5. culling

 

  1. The production phase of ediscovery occurs before _____ in the ediscovery reference model.
      1. presentation
      2. review
      3. preservation
      4. identification
      5. collection

 

  1. Understanding the _____ expected for a paper to data conversion project is crucial to budget for electronic storage.
      1. file types
      2. indexing
      3. file sizes
      4. number of boxes
      5. paper type

 

  1. For stability, records center shelving must be provided with:
      1. earthquake-proof hardware.
      2. heavy gauge steel shelves.
      3. sway bars.
      4. reinforced steel uprights and end caps.
      5. reinforced hold-downs.

 

  1. Offsite records centers typically store records that are:
      1. infrequently needed, but must be maintained for business or legal reasons.
      2. infrequently needed, but require special pest controls.
      3. frequently needed due to the cost of storing paper in valuable office space.
      4. likely to be converted to microfilm.
      5. in queue for document scanning.

 

  1. One consideration for ensuring end-user adoption of an EDMS is:
      1. requiring lengthy passwords for security.
      2. restricting external access by roles.
      3. rewarding employees based on number of files saved.
      4. effective training.
      5. establishing storage quotas.

 

  1. Datacenters that have the ability to withstand prolonged downtime are considered to have the characteristic of being
      1. expensive.
      2. highly available.
      3. cloud-based.
      4. disaster proof.
      5. affordable.

 

  1. Datacenter Service Level Agreements (SLAs) typically outline support and _____ if service levels are not met.
      1. agreement duration
      2. electrical usage
      3. data ownership
      4. fire suppression data
      5. remediation

 

  1. Cloud storage is desirable due to the availability and _____ of the technology.
      1. hashing
      2. encryption
      3. scalability
      4. openness
      5. redundancy

 

  1. The difference between public cloud storage versus private cloud storage is that a private cloud is:   
      1. less expensive.
      2. dedicated to one organization.
      3. available for many organizations.
      4. only available in certain regions.
      5. a more practical solution.

 

  1. Software as a Service (SaaS) is a software licensing and delivery model in which software is typically:
      1. licensed on a subscription basis.
      2. encrypted.
      3. developed internally.
      4. developed externally.
      5. licensed per organization.

 

Part 3 Answer Key (with respective outline part)

 

  1. c (B1)
  2. b (B1)
  3. d (A1)
  4. c (A2)
  5. e (A3)
  6. b (B1)
  7. e (B2)
  8. a (A2)
  9. e (B1)
  10. e (B3)
  11. a (B3)
  12. c (C1)
  13. c (D1)
  14. a (D4)
  15. d (C2)
  16. b (D2)
  17. e (D2)
  18. c (D3)
  19. b (D3)
  20. a (D3)