Part 5 Test Questions

PART 5 – TECHNOLOGY

Part 5 requires a basic knowledge of the technologies, equipment and supplies available for creating and managing active, inactive and archival records. The Annotated Outline provides detailed information about the content of Part 5.

Sample questions:
  1. A _____ is a photographic information carrier that contains highly miniaturized document images.
      1. negative
      2. microform
      3. slide
      4. disk
      5. file
  2. The most common microfilm width used for business documents is:
      1. 48in.
      2. 105mm.
      3. 35mm.
      4. 42 in.
      5. 16mm.
  3. A _____ -area network covers a limited geographic distance, such as an office, a building or groups of buildings within close proximity of each other.
      1. wide
      2. single
      3. local
      4. defined
      5. digital
  4. In micrographics, _____ equates to image sharpness.
      1. reduction
      2. density
      3. resolution
      4. enhancement
      5. duplication
  5. When purchasing a customer maintenance agreement from a copier vendor, you should expect it to include:
      1. training.
      2. lease fees.
      3. downtime.
      4. free toner.
      5. free upgrades.
  6. Electronic document imaging systems offer all of the following benefits, except:
      1. improved productivity.
      2. improved file integrity.
      3. convenient remote access.
      4. version control.
      5. elimination of storage devices.
  7. A laser burns digital information into a(an):
      1. WORM disc.
      2. floppy disc.
      3. Ultrafiche.
      4. hard disk.
      5. RAM.
  8. By nature, _____ data is often difficult to search because it is not easily or systematically organized into tables.
      1. structured
      2. line item
      3. related
      4. unstructured
      5. report
  9. In planning an Enterprise Content Management (ECM) system, charting the _____ shows whether tasks to be performed are sequential or parallel.
      1. retrieval
      2. business plan
      3. workflow
      4. filing manual
      5. record type
  10. The major advantage of using a software tool to automatically generate a taxonomy is:
      1. it’s less expensive than other development methods.
      2. the tool can categorize more documents quicker than a human.
      3. a human does not need to provide input into the taxonomy.
      4. it requires less storage than a manually prepared classification.
      5. it will not require any updates.
  11. The process of stopping use of an EDMS system, transferring all the data to another system, and removing the EDMS software is:
      1. spoliation.
      2. transference.
      3. decommissioning.
      4. incapacitating.
      5. down-sizing.
  12. Businesses create web sites to do all of the following, except:
      1. sell products.
      2. provide services.
      3. provide support information.
      4. deliver company contact information.
      5. share trade secrets.
  13. Data mining tools permit a user to query information in a data:
      1. classification.
      2. file.
      3. center.
      4. warehouse.
      5. infrastructure.
  14. In order to ensure information stored in electronic format is usable for as long as long as the retention schedule mandates, it must be:
      1. stored only as a COLD document.
      2. stored only as a microfiche document.
      3. periodically migrated to the latest version of software.
      4. periodically read and re-recorded.
      5. periodically refreshed and re-analyzed for viruses.
  15. A _____ is hardware and/or software that protects computers from intruders.
      1. biometric
      2. cookie
      3. firewall
      4. hacker
      5. backup
  16. When a selecting a computer monitor, important features to consider, aside from price, are its viewable image size, dot pitch and:
      1. resolution.
      2. color.
      3. scalability.
      4. density.
      5. magnification .
  17. Data _____ is the process of periodically converting electronic records to new file formats and/or new storage media.
      1. mining
      2. warehousing
      3. implementation
      4. stabilizing
      5. migration
  18. _____ technology is a method of delivering information or software updates through a network broadcast, based on pre-specified interests or privileges.
      1. Internet
      2. Push
      3. Spooling
      4. Portal
      5. Utilities
  19. A _____ is a storage system designated for electronic records and their associated metadata:
      1. repository.
      2. taxonomy.
      3. jukebox.
      4. cyber court.
      5. virtual room.
  20. In an electronic records management system, single users are allowed to delete a document or volume deletions can be initiated by a system:
      1. code.
      2. taxonomy.
      3. flag.
      4. administrator.
      5. e-mail.

Part V Answer Key (with respective outline part)

  1. b (D1)
  2. e (D1)
  3. c (B1)
  4. c (D1)
  5. a (B2)
  6. e (D3)
  7. a (D3)
  8. d (A2)
  9. c (A2)
  10. b (C3)
  11. c (A5)
  12. e (E7)
  13. d (E6)
  14. c (C5)
  15. c (B3)
  16. a (B2)
  17. e (C5)
  18. b (A4)
  19. a (B5)
  20. d (B4)