Part 3 Test Questions

Part 3 Test Questions

PART 3 – RECORD STORAGE, RETRIEVAL,CONVERSION AND FACILITIES

Part 3 pertains to record storage, retrieval, conversion and facilities. The Annotated Outline provides detailed information about the content of Part 3.

Part 3 – Practice Questions

 

1. A microform _____ projects magnified microimages for viewing.

  1. printer
  2. scanner
  3. reader
  4. duplicator
  5. locator

2. A service bureau may offer any combination of image production services including consulting, microfilming, image inspection, and:

  1. document preparation.
  2. employee recruitment.
  3. records retention advice.
  4. marketing.
  5. program advertising.

3. A/an _____ document is a computer-processible record created for purposes that would otherwise be served by a paper or photographic record.

  1. internet
  2. digital
  3. facsimile
  4. database
  5. passport

4. Digital asset management (DAM) applications are designed to catalog, index, store, retrieve, distribute, and protect:

  1. email.
  2. personally identifiable information.
  3. visual and audio content.
  4. social media sites.
  5. collaborative media sites.

5. An example of structured data is a(an):

  1. presentation.
  2. database.
  3. email.
  4. digital image.
  5. word processing document.

6. ECM applications support user-defined metadata with a combination of key and non-key fields at the folder, subfolder or _____ level.

  1. name
  2. lower
  3. document
  4. database
  5. user

7. In a _____ search, the user is searching for words that are close to each other, but not necessarily next to each other.

  1. boolean
  2. caption
  3. simultaneous
  4. proximity
  5. collaborative

8. A federated search enables a user to search several different data sources at once by:

  1. making a single query.
  2. paying a user fee.
  3. entering a password.
  4. using Boolean logic.
  5. using a wildcard.

9. Electronic discovery involves the identification, collection, organization, indexing, review and _____ of information requested by an opposing party during litigation.

  1. collaboration
  2. destruction
  3. reporting
  4. deletion
  5. dissemination

10. Destruction or withholding of evidence during eDiscovery can lead to charges of:

  1. contempt.
  2. spoliation.
  3. production.
  4. obstruction.
  5. preservation.

11. Conversion from electronic to nonelectronic storage, such as microfilm, to avoid stability or obsolescence issues will involve:

  1. the records center staff.
  2. high labor and material costs.
  3. using high density mobile equipment.
  4. approval of the legal counsel.
  5. retention period increases.

12. Predictive coding technology combines _____ with statistical calculations to identify digital documents that satisfy special retrieval requirements. 

  1. database analysis
  2. collaborative team building
  3. linguistic analysis
  4. legal proceedings
  5. non-key indexing requirements

13. XML is a standard developed by the World Wide Web consortium (W3C) that defines a format for representing and sharing information:

  1. in different languages.
  2. on a LAN.
  3. on mobile devices.
  4. with global partners.
  5. between people and computers.

14. _____training typically refers to training employees to use the systems and products your company implements to keep it running smoothly.

  1. Human resources
  2. Online
  3. Orientation
  4. End-user
  5. Information governance

15. Storage options for inactive records include corporate-owned records centers, onsite storage areas or _____ records centers.

  1. imaging
  2. repository
  3. commercial
  4. paper
  5. environmental

16. Data center operations include installing and maintaining network resources, monitoring power and cooling systems, and:

  1. imaging quality control.
  2. eliminating cloud computing.
  3. ensuring security measures.
  4. transfer of records containers.
  5. microfilm conversion.

17. In a data center operation, _____ is the duplication of critical components (or functions) within a system to increase its reliability.

  1. dispersal
  2. optimization
  3. redundancy
  4. spoliation
  5. transformation

18. Cloud computing technology includes resources delivered as a set of services via the Internet, such as application software, processing power, data storage, development tools, and:

  1. backup facilities.
  2. data center operations.
  3. office automation.
  4. fire suppression systems.
  5. CD-ROM libraries.

19. The records _____ area of a records center operations is used to store records awaiting accessioning.

  1. processing
  2. staging
  3. disposal
  4. reference
  5. stack

20. Secure record destruction methods include shredding, incineration, maceration, and:

  1. recycling.
  2. pulping.
  3. landfill.
  4. microimaging.
  5. trashing.

 






 

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Answers:
  1. C
  2. A
  3. B
  4. C
  5. B
  6. C
  7. D
  8. A
  9. E
  10. B
  11. B
  12. C
  13. E
  14. D
  15. C
  16. C
  17. C
  18. A
  19. B
  20. B