Part 2 Test Questions

Part 2 Test Questions

PART 2 – RECORDS AND INFORMATION: CREATION AND USE

Part 2 pertains to the creation, production, and distribution of information. The Annotated Outline provides detailed information about the content of Part 2.

Part 2 – Practice Questions

 

1. A _____ organization of digital documents is suitable for well-organized records with straightforward retrieval requirements.

  1. folder-oriented
  2. label-tagged
  3. numeric
  4. subject
  5. phonetic

2. A records management _____ is the representation of data, upon which the classification of unstructured content is based, within an organization.

  1. schedule
  2. database
  3. taxonomy
  4. software
  5. audit

3. Structured data is organized in a way that makes it identifiable, such as an _____ in the form of columns and rows.

  1. ledger
  2. password
  3. folder
  4. database
  5. email

4. Document _____ are computer input devices that create digital images of paper documents.

  1. copiers
  2. microfilm cameras
  3. facsimiles
  4. shredders
  5. scanners

5. Digital images consist of predetermined sequences of bits that represent the tonal values of individual:

  1. microfilms.
  2. folders.
  3. facsimiles.
  4. pixels.
  5. taxonomies.

6. The stability of a given information storage medium depends on several factors, including the medium’s chemical composition and the:

  1. storage and use conditions.
  2. file folder labels.
  3. type of scanner used to digitize the images.
  4. number of persons managing retrieval.
  5. cost of the scanning process.

7. Data _____ is a comprehensive inventory of an organization’s IT systems that store information.

  1. selection
  2. mapping
  3. processing
  4. location
  5. security

8. A records risk analysis assesses the causes and sources of risk as well as the:

  1. need for treatment.
  2. determination of consequences.
  3. company’s strategic plan.
  4. tolerance level.
  5. number of staff assigned.

9. The four categories of risk identification include administrative, records control, legal and regulatory, and _____ risks.

  1. human
  2. technology
  3. migration
  4. disaster
  5. mitigated

10. A records management audit is conducted against some type of measure using a(an):

  1. inventory form.
  2. data map.
  3. assessment tool.
  4. schedule.
  5. policy.

11. The regulatory environment of an organization is not restricted to government regulations and may include:

  1. employee evaluations.
  2. voluntary codes of conduct and ethics.
  3. review of internal procedures.
  4. town hall conferences.
  5. personal email reviews.

12. Acceptable use policies may include when and where system users can _____ software, if permissible by the organization.

  1. copy
  2. install
  3. delete
  4. change
  5. sell

13. A _____ is a notification sent from an organization’s legal team to employees instructing them not to delete ESI that may be relevant to a new or imminent legal case.

  1. petition
  2. subpoena
  3. hold notice
  4. retention schedule
  5. destruction certificate

14. _____ is the process of converting information or data into a code to prevent unauthorized access.

  1. Migration
  2. Lamination
  3. Spoliation
  4. Dispersal
  5. Encryption

15. Personally identifiable information (PII) includes an individual’s: name, social security number, date, or place of birth and:

  1. financial history.
  2. grade point average.
  3. favorite color.
  4. home ownership.
  5. telephone number.

16. A _____ is information that has either actual or potential independent economic value or has value to others who cannot legitimately obtain the information.

  1. patent
  2. trade secret
  3. record series
  4. trademark
  5. copyright

17. A person who uses computers to gain unauthorized access to data is a:

  1. phisher.
  2. catfish.
  3. hacker.
  4. futurists.
  5. developer.

18. A high-level set of instruments to establish and implement metadata specifications consistently across systems and organizations is a metadata:

  1. enterprise.
  2. network.
  3. migration.
  4. framework.
  5. infrastructure.

19. _____ media includes tools and platforms, usually on the internet, specifically designed for participatory interaction such as publishing, conversing, and sharing content.

  1. Optical
  2. Web
  3. News
  4. Social
  5. Static

20. _____ software or groupware is designed to help people working on a common task to attain their goals.

  1. Word processing
  2. Business processing
  3. Bar code
  4. Augmented reality
  5. Collaboration

 






 

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Answers:
  1. A
  2. C
  3. D
  4. E
  5. D
  6. A
  7. B
  8. B
  9. B
  10. C
  11. B
  12. B
  13. C
  14. E
  15. A
  16. B
  17. C
  18. D
  19. D
  20. E