Part 4 Test Questions

Part 4 Test Questions

PART 4 – RECORDS APPRAISAL, RETENTION, PROTECTION, AND DISPOSITION

Part 4 relates to records appraisal, retention, protection, and disposition, regardless of the record media or format. The Annotated Outline provides detailed information about the content of Part 4.

Part 4 – Practice Questions

 

1. A preliminary list of record series maintained by a corporate communications department may include media releases, social media content, speeches, publications and:

  1. invoices.
  2. blueprints.
  3. photographs.
  4. contracts.
  5. payroll reports.

2. Record series are groups of logically related records that:

  1. open purchase orders.
  2. communicate with outside parties.
  3. prescribe retention periods.
  4. are converted to digital formats.
  5. support a business purpose.

3. A data collection initiative identifies and describes records at the _____ level as opposed to the document, folder, or item level.

  1. series
  2. structure
  3. room
  4. facility
  5. floor

4. Records that aid in the conduct of day-to-day business or define policy or procedure have _____ value.

  1. fiscal
  2. archival
  3. reference
  4. legal
  5. administrative

5. The _____ value of records is derived from the original use for which they were created.

  1. administrative
  2. operational
  3. secondary
  4. primary
  5. legal

6. Approaches to managing _____ records will differ based on the type of content contained: static or dynamic.

  1. photographic
  2. policy
  3. database
  4. web-based
  5. financial

7. An event-driven retention period would be necessary for:

  1. invoices.
  2. payroll reports.
  3. litigation files.
  4. archival documentation.
  5. correspondence.

8. Big _____ is a method used to simplify record retention schedules by consolidating record types related to the same business function.

  1. spreadsheets
  2. documents
  3. data
  4. buckets
  5. containers

9. The retention requirements for records with administrative value would be revealed based on input from:

  1. attorneys.
  2. financial auditors.
  3. record creators.
  4. archivists.
  5. network developers.

10. A retention schedule is typically revised when:

  1. an office moves from one location to another.
  2. an employee changes careers.
  3. file folder label stock is discontinued.
  4. a database is migrated to a new system.
  5. the title for an existing record series has changed.

11. Following a records retention compliance audit, recommendations for _____ may be included in reports to management.

  1. corrective action
  2. additional staff
  3. new policies
  4. self-assessments
  5. new locations

12. During the design phase of a business continuity plan_____ takes place.

  1. deficiency notation
  2. risk assessment
  3. disaster recovery plan development
  4. annual maintenance
  5. impact scenario analysis

13. A _____ is a separate facility that does not have any computer equipment but is a place where employees can move after a disaster.

  1. hot site
  2. colocation site
  3. back-up room
  4. cold site
  5. vault

14. The disaster recovery plan should cover all _____ activities.

  1. mission-critical
  2. data processing
  3. data mining
  4. external
  5. day-to-day

15. In business continuity planning, _____ is responsible for information protection and data recovery.

  1. Records management
  2. IT
  3. Legal
  4. Marketing
  5. Finance

16. When referring to disposition within the records lifecycle, there are two options: destruction or:

  1. maceration.
  2. pulverization.
  3. recycling.
  4. transfer to Archives.
  5. shredding.

17. _____ management is the general oversight of a program to appraise, acquire, arrange, and describe, and provide access to permanently valuable records.

  1. Archives
  2. Records
  3. Retention
  4. Library
  5. Digital

18. The records received by an archives repository as a unit are known as a(an):

  1. arrangement.
  2. acquisition.
  3. collection.
  4. group.
  5. series.

19. A _____ archives is a collection of materials preserved for future use but with no current access.

  1. digital
  2. database
  3. secluded
  4. dark
  5. manuscript

20. _____ is a process used to dissolve film-based media in a chemical bath.

  1. Pulping
  2. Maceration
  3. Pulverization
  4. Dissolution
  5. Bonding

 






 

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Answers:
  1. C
  2. E
  3. A
  4. E
  5. D
  6. D
  7. C
  8. D
  9. C
  10. E
  11. A
  12. C
  13. D
  14. A
  15. B
  16. D
  17. A
  18. B
  19. D
  20. D